Coordinator--Patrick Reading, stagemanagement@kcactf5.org
Registration Deadline is December 13, 2019
Criteria for the National Stage Management Fellowship:
Each of the eight KCACTF regions will select one Stage Manager to be awarded a fellowship to attend the national festival. Selection will be based on the following:
-Professionalism and completeness of the prompt script and other paperwork.
-Effectiveness of coordinating and managing a festival event, based on the respondent’s feedback from the regional event coordinator.
-Personal demeanor and communication skills, based on interviews
-Written material submitted prior to the Regional Festival.
Entry Qualifications:
The Stage Manager MUST:
- Have stage managed either a participating or associate KCACTF entered production completed in the calendar year prior to the current festival (January – December, 2019). Productions in progress are NOT eligible.
- Have been a bona fide student in pursuit of a degree at the time of Stage Managing the production. For the purpose of the National Stage Management Fellowship, a bona fide student is:
- An undergraduate student* registered for at least six semester or equivalent quarter hours;
- Or a graduate student* registered for at least three semester or equivalent quarter hours;
- Or a continuing part-time student* enrolled in a regular degree or certificate program.
*Undergraduate, graduate, and continuing part-time students must be matriculating and pursuing a degree at the time of the KCACTF official response.
Entries that do not meet either of the Qualifications above will not be allowed to participate in the Fellowship process.
Other Entries:
Students who wish to participate but do not wish to be considered or are not eligible for the National Stage Management Fellowship Nomination are welcome to participate; however please make the coordinator aware of this intention via the comments section at the time of your application.
Regardless of qualification, all students participating should complete and adhere to the process outlined below.
THE REGION 5 STAGE MANAGEMENT EXPERIENCE
ACTIVITIES
Each Stage Manager participating in the fellowship will be responded to through his/her participation in three (3) activities:
*Stage managers not participating in the fellowship will be able to stage manage a festival event and will be able to display their prompt book in the Design Expo. Due to the limitation of time with the responders, you will not be guaranteed an interview if not participating in the fellowship.
Based on the activities above, the Respondents will select a finalist from among the qualified entries, to represent Region 5 at the National Festival in Washington, D.C.
DETAILS of each activity are listed below.
1. Stage Management of a Festival Event
Each Stage Manager will be assigned a festival event (i.e. 10-minute plays, Irene Ryan Scholarship Auditions, etc.) to manage. Assignments will be made by the Stage Management Coordinator and communicated via email in late-December. To help in scheduling stage managers to specific events, please inform the coordinator if and what other events in which you are planning to participate throughout the week.
2. Production Documents and Display
Each Stage Manager will have approximately 24"w x 24"d of table space to display the prompt book. A few notes on display presentation:
The display area is different each year. We hope that each presentation will be flexible in order to accommodate the available display area.
ACTIVITIES
Each Stage Manager participating in the fellowship will be responded to through his/her participation in three (3) activities:
- Stage Management of a Festival Event
- Production Documents (Prompt Book)
- Interview with Stage Management Respondents*
- Attend the mandatory Prompt Book Review Workshop
*Stage managers not participating in the fellowship will be able to stage manage a festival event and will be able to display their prompt book in the Design Expo. Due to the limitation of time with the responders, you will not be guaranteed an interview if not participating in the fellowship.
Based on the activities above, the Respondents will select a finalist from among the qualified entries, to represent Region 5 at the National Festival in Washington, D.C.
DETAILS of each activity are listed below.
1. Stage Management of a Festival Event
Each Stage Manager will be assigned a festival event (i.e. 10-minute plays, Irene Ryan Scholarship Auditions, etc.) to manage. Assignments will be made by the Stage Management Coordinator and communicated via email in late-December. To help in scheduling stage managers to specific events, please inform the coordinator if and what other events in which you are planning to participate throughout the week.
2. Production Documents and Display
Each Stage Manager will have approximately 24"w x 24"d of table space to display the prompt book. A few notes on display presentation:
- The display should ONLY include your production prompt book. If you wish to display additional materials, such as production photos, those should be included in your prompt book. Do NOT assemble elaborate displays of your work.
- Please do not plan on attaching any materials to the table or walls behind the tables with any fasteners that will mark on or deface them.
- If you are presenting your prompt book digitally, we do not provide extension cords, etc. Please plan accordingly. However, should a presentation require power, advance notice to the Stage Management Coordinator is appreciated. Also, we cannot guarantee the security of your digital prompt book.
The display area is different each year. We hope that each presentation will be flexible in order to accommodate the available display area.
Using the available space, the Stage Manager’s display should include, but is not limited to:
A. Production Prompt Book (s): This must be the prompt book(s) used in the production. It should not be beautified or improved after closing night. It should include blocking and cue calling notation. It is not necessary to remove the school's name on all documents, just the cover sheet.
*If the production is an official Invited Festival Production, a photocopy of the Stage Manager’s prompt book may be substituted for the original along with an explanatory sign.
B. Production Photos/Video: 1-3 photographs or short (30 sec.) video to provide context of the production values and scope. The visual material could document difficult transitions, full-stage shots, etc. Please note that the video sound must be either muted or listened with headphones (provided by Stage Manager).
C. Examples of Paperwork: These should include, but not be limited to Rehearsal and Performance Notes, Schedules (rehearsal and tech), and Pre/Post Show Checklists, or Forms.
*Please note that paperwork should NOT include cast/crew personal contact or other sensitive information. Such information should be expunged.*
In addition to presenting documents used during the production, these documents should aim to present unique stage management techniques, notations, or forms to provide less experienced stage managers and others with the opportunity to examine and learn from others. These documents may benefit from additional captions or explanation as part of the display.
A. Production Prompt Book (s): This must be the prompt book(s) used in the production. It should not be beautified or improved after closing night. It should include blocking and cue calling notation. It is not necessary to remove the school's name on all documents, just the cover sheet.
*If the production is an official Invited Festival Production, a photocopy of the Stage Manager’s prompt book may be substituted for the original along with an explanatory sign.
B. Production Photos/Video: 1-3 photographs or short (30 sec.) video to provide context of the production values and scope. The visual material could document difficult transitions, full-stage shots, etc. Please note that the video sound must be either muted or listened with headphones (provided by Stage Manager).
C. Examples of Paperwork: These should include, but not be limited to Rehearsal and Performance Notes, Schedules (rehearsal and tech), and Pre/Post Show Checklists, or Forms.
*Please note that paperwork should NOT include cast/crew personal contact or other sensitive information. Such information should be expunged.*
In addition to presenting documents used during the production, these documents should aim to present unique stage management techniques, notations, or forms to provide less experienced stage managers and others with the opportunity to examine and learn from others. These documents may benefit from additional captions or explanation as part of the display.
3. Interview
The Respondent(s) will want to discuss your approach to Stage Management and overall participation in greater detail. During the interview, they will review your prompt book and display materials. Think of the interview as a conversation, rather than a presentation or speech.
4. Prompt Book Review Workshop (Mandatory for all National Stage Management Fellowship Participants)
This workshop is designed to address and offer suggestion's to reoccurring items that respondent's come across while reviewing prompt books. Questions brought up by the respondent's during this workshop will be generalized in order to help as many Stage Managers as possible. Specific questions about individual prompt books will be addressed during the National Stage Management Fellowship interviews.
Application Information:
Due to the increasing popularity of the event, participation will be limited to 28 applicants who will be chosen on a first come, first served basis. Therefore, early application is strongly advised! If not chosen to participate in the fellowship, stage managers may still participate by stage managing a festival event and display of the prompt book. Applicants interested in being considered for the National Stage Management Fellowship at the Region 5 Festival must complete THREE steps:
APPLY online through by submitting the EVENT application form below. Application is open immediately and the deadline is Friday, December 13, 2019.
After you complete the EVENT registration for Stage Management you will be directed to the registration page for the FESTIVAL DTM EXPO. You must complete BOTH registrations to participate in the event and to display your materials.
The event (and the form below) requires submission of the following additional materials. Be sure to obtain the necessary documents prior to attempting to submit your full, official, APPLICATION:
a) A letter of intent, written solely by the student, including: a short commentary of the stage manager’s ‘approach statement’, a brief statement about why the student believes he/she may gain a positive experience by participating in the regional festival and his/her intention to practice stage management in the future.
b) A 1-page resume.
At the Festival there will be a MANDATORY Stage Management meeting to discuss format, schedule times and answer any questions. Please check the festival schedule for specific times and locations.
Finally, if you have any questions, please feel free to contact Patrick Reading, Stage Management Coordinator at stagemanagement@kcactf5.org
The Respondent(s) will want to discuss your approach to Stage Management and overall participation in greater detail. During the interview, they will review your prompt book and display materials. Think of the interview as a conversation, rather than a presentation or speech.
4. Prompt Book Review Workshop (Mandatory for all National Stage Management Fellowship Participants)
This workshop is designed to address and offer suggestion's to reoccurring items that respondent's come across while reviewing prompt books. Questions brought up by the respondent's during this workshop will be generalized in order to help as many Stage Managers as possible. Specific questions about individual prompt books will be addressed during the National Stage Management Fellowship interviews.
Application Information:
Due to the increasing popularity of the event, participation will be limited to 28 applicants who will be chosen on a first come, first served basis. Therefore, early application is strongly advised! If not chosen to participate in the fellowship, stage managers may still participate by stage managing a festival event and display of the prompt book. Applicants interested in being considered for the National Stage Management Fellowship at the Region 5 Festival must complete THREE steps:
APPLY online through by submitting the EVENT application form below. Application is open immediately and the deadline is Friday, December 13, 2019.
After you complete the EVENT registration for Stage Management you will be directed to the registration page for the FESTIVAL DTM EXPO. You must complete BOTH registrations to participate in the event and to display your materials.
The event (and the form below) requires submission of the following additional materials. Be sure to obtain the necessary documents prior to attempting to submit your full, official, APPLICATION:
a) A letter of intent, written solely by the student, including: a short commentary of the stage manager’s ‘approach statement’, a brief statement about why the student believes he/she may gain a positive experience by participating in the regional festival and his/her intention to practice stage management in the future.
b) A 1-page resume.
At the Festival there will be a MANDATORY Stage Management meeting to discuss format, schedule times and answer any questions. Please check the festival schedule for specific times and locations.
Finally, if you have any questions, please feel free to contact Patrick Reading, Stage Management Coordinator at stagemanagement@kcactf5.org
Entry Form Available Soon
Please remember, in order to participate in this event you must register for the festival
